Essential Microsoft 365 Backup
Why a 3rd Party Backup Solution for Your Company’s Microsoft 365 Data?
Your business runs on data. It’s that simple. Much of your data associated with productivity and collaboration is associated with the Microsoft 365 applications your team uses every day to get stuff done.
Here’s the problem.
Many businesses think Microsoft has their back and is taking care of their backups for them. As a result, companies like yours overlook the critical importance of backing up their Microsoft 365 data.
So, what do you need to know? Let’s get started.
Business Continuity and Disaster Recovery
Disruptions in access to critical data can severely impact operations and revenue. While Microsoft 365 offers a robust email, document storage, and collaboration platform, it’s not immune to data loss scenarios. Human error, accidental deletions, and malicious attacks can all result in data loss.
By implementing a third-party, comprehensive backup solution like Cove Data Protection, you gain a reliable way to restore data quickly and minimize downtime, thus maintaining business continuity.
Accidental Deletions
Mistakes happen. Employees may inadvertently delete important emails or documents. Microsoft 365 has built-in retention policies and recycle bins, but these are not foolproof. Items in the recycle bin are only retained for a limited period, and after that, they are permanently deleted. Our backup solution provides proactive and permanent protection, allowing you to recover data that has been accidentally deleted, even after the Microsoft 365 retention period has expired.
Malicious Attacks
Ransomware, phishing, and other forms of cybercrime can reach into and disrupt the data in your cloud-based applications. While Microsoft 365 has robust security measures, no system is completely invulnerable. An immutable, cloud-first backup helps keep your data at arm's length from deletion by human error and encryption resulting from criminal activity.
Industry Standards Compliance and Legal Requirements
Failure to adhere to compliance mandates can result in hefty fines and legal consequences. By backing up Microsoft 365 data, companies can better meet compliance requirements and provide proof of data retention when needed.
Data Retention Policies
Microsoft 365 offers various retention policies, but these often do not meet the specific needs of even the average business. A third-party backup solution, such as ours, allows you to define custom retention policies that align with your regulatory requirements and business needs. With our M365 backup solution, you have control over how long data is retained and have that data available to you as required by industry obligations and legislative mandates.
Data Security and Control
While Microsoft 365 is predominantly a secure platform, relying solely on it for data protection can be risky. As a customer, Microsoft makes you ultimately responsible for your data. Implementing a 3rd party M365 backup solution gives you greater control over your data and its security. In this scenario, you get to choose where your backups are stored, how they are encrypted, and who has access to them.
Granular Recovery
In addition to providing an extra layer of security, our backup solution offers granular recovery options. This means that you can recover specific items, such as individual emails or files, without having to restore an entire mailbox or site. However, if you need a complete recovery of your applications and data on a brand-new device, our solution can handle that as well.
Data Segregation
Backing up your Microsoft 365 data also allows you to segregate your data from the Microsoft environment. This separation reduces the risk of data loss and provides an added layer of protection against outages or failures within Microsoft’s infrastructure. Your core data remains accessible, even if Microsoft 365 experiences disruptions.
Wrapping it up
Backing up Microsoft 365 data is not just a best practice; it’s a necessity. Ultimately, having control over your data and its recovery will better enable your organization to operate smoothly, even in the face of unexpected challenges.
By choosing a robust third-party backup solution like our Cove Data Protection solution, you safeguard your operational data. More than that, you empower your business with the flexibility and resilience needed to operate in a landscape littered with bad actors leveraging phishing and ransomware.
To learn more about how our Microsoft 365 backup solution can work for you, contact our team of friendly IT professionals. We can help with IT Support for North Vancouver and surrounding cities.